Contract Management and Administration

Effective contract management and administration is the cornerstone of success in a marginal profit industry, where success often lies on the precise and timely interpretation of the contract and the law along with proper advice on pursuit of rights.

Successful outcome of a project relies heavily on the successful administration of the contract to effectively deal with the risks encountered during the construction phase. Essca Consulting team specializes in management of the commercial aspects of construction projects of any size across all sectors including railways, highways, metros, oil and gas, petrochemicals and power projects and cover civil engineering, infrastructure and buildings contracts. Our involvement from the onset of the project guarantees that our clients will successfully protect their rights under the contract and the governing law thereof, throughout the performance of the contract.

Essca Consulting is able to provide you and your team with comprehensive contract advice and have specific expertise in:

  • Review of contract documents and identifying potential risks
  • Constantly monitor project progress
  • Identify probable bottlenecks and suggest solutions
  • Resolve contractual issues
  • Claims Management – Identification. Analysis and Defense
  • Scheduling and Delay Analysis
  • Organize the correspondence with stakeholders
  • Conduct contract co-ordination meetings with stake holders
  • Analyze issues and recommend suitable responses
  • Draft / review the correspondence
  • Assist clients in streamlining the contract administration process
  • Liaise with legal consultants and the authorities
  • Assist in Dispute Resolution Process and Litigation
  • And many more …

These services can be beneficial to our clients, who may be contractors or subcontractors, owners, governments and engineering consultants and are offered both at the pre-contractual stage and during the performance of the contract. Our consultants are available to visit sites and client offices wherever they are located.

What We Do

Our Contract Management and Administration Services include:

  1. Study and analyze commercial conditions and highlighting matters of commercial/ contractual significance requiring clarification.
  2. To undertake risk analysis, highlight clauses which pose high risk and propose appropriate changes for owner’s consideration.
  3. Prepare pre-bid queries and attend pre-bid meeting(s) on behalf of the client.
  4. To prepare bid for the client or to carry out audit of the bid for its completeness.
  5. To draft bid documents for the client (tender conditions, schedule, bill of quantities etc.).
  6. Strategic advice and support.
  1. Verify the LOA and final contract documents prior to signature.
  2. Preparation of Contract Appreciation Document (CAD) – Entire review of Contract and formulation of the most salient clauses of the Contract to help the client keep a check on the time bound contractual obligations of both Contractor and Employer.
  3. Review of contract documents and identify risks and opportunities.
  4. Review contentious matters and drafting contractual correspondence and replies within specified time for any contractual issue which might have impact on cost, project schedule and performance of the Contract.
  5. Provide assistance to Project team by doing detailed examination of ambiguities or conflicts arising out of contract during execution of the project.
  6. To defend client’s interests against any undue claims.
  7. Conduct ‘Contract Co-ordination Meetings’ and liaise to assess progress and issues arising during project execution.
  8. To ensure that the client is suitably reimbursed by the Client for any extra scope of work executed by the client on the instructions of owner.
  9. Review of potential issues during execution stage of the project, as they arise, with respect to changes, variations, extra items, claims, cost compensation, disputes related to main contract or sub-contract.
  10. Interpretation of contract provisions;
  11. Preparation of variation order proposals
  12. Extension of Time and Extra item / Claims – Timely notice as per contract stipulations and drafting letters for project team review / issuance as per contract terms and conditions and as per the inputs / data provided by project team.,
  13. On-going/periodic monitoring of project status and assistance to project management team in Project Review Meetings.
  14. Review of subcontractor’s tender and contract documents for potential claims’ risks and opportunities
  15. Assistance during adjudication proceedings (preparation of documents, entitlement, etc.)
  16. Analysis of project schedules, earned value analysis and labor productivity
  17. Determination of entitlement for compensation with respect to scope changes and claims for delays/impacts
  18. Preparation, analysis and defense of construction claims, including productivity analysis, delay analysis, analysis of the impact of change orders, earned value analysis and quantification of damages
  19. Certify interim and final payments, compliance and substantial completion
  1. Settlement of the final account
  2. Assistance in Dispute Resolution, Litigation & Court proceedings.
  3. Commercial settlement strategies and negotiations
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