Tender & Bid Management

We ensure that all tender requirements are fulfilled and that the tender is fully compliant. We help out in identifying key factors required to win and formulate strategy so as to strengthen your competitiveness.

We have a team of experienced, expert and dedicated Tender Consultants who work with you and ensure a smooth bidding process by helping you track tenders, enrollment in online portal, study lengthy tender documents, prepare ‘Tender Short Summary’ for your ease which will assist you to understand the tender in short instead of studying whole tender document, carryout ‘Risk Analysis’ to identify contradictions, grey areas and particular risks that are likely to lead to conflict or dispute, conduct site visits, raise pre-bid queries, attend pre-bid meetings, find Joint Venture /Consortium partners and sub-contractors, prepare cost analysis and estimate and prepare document for tender submission online and offline.

Depending on the work required, we will either work remotely or on your site and either fully manage your bid or enhance expertise within your own bid team when resources are stretched.

What We Do

At Essca Consulting, we strongly believe that our role is not simply to prepare or to respond to tenders but to support our clients to win contracts. We bring on board an experienced team of specialists with in-depth sector-based knowledge and broad experiences in consulting as well as strategic advice.

Essca Consulting can provide the following services on a menu basis, allowing you to select the elements of assistance you require for your current needs which are:

  • Preparing ‘Tender Short Summary’
  • Preparing ‘Risk Analysis’
  • Bid Strategy Development
  • Attending Pre-bid conference
  • Liaison with Tendering Authority
  • Analysis of Qualifying Requirement
  • Identifying JV/Consortium partners
  • Preparation of BoQ & Method Statement
  • Preparation of Cost Estimates
  • Preparation of Construction Schedule
  • Price Discovery
  • Advise on Taxes & Duties
  • Preparation & Submission of Tender/Bid
  • Attending Techno-Commercial Discussions
  • Attending Pre-award discussions
  • Verification of LOA & Contract documents
  • Other related activities

Engagement Models

Every organisation has different needs. Some have in-house tender response teams and are well-advanced. Others are less resourced and need assistance just to get started. To accommodate this, Essca Consulting offers several engagement models. These range from long term retainer ship services to one-off, tender specific engagements for dealing with entire tender process or just to review and improve the bid proposal prepared by your team. Whatever stage you are at, we have a model to suit.

Essca Consulting can be involved throughout the entire process or at certain key stages only, as much or as little as you wish. For example, you may retain us only for preparation of risk analysis or bill of Quantities or only the cost estimate. Whatever stage you choose to engage us, you will get our fully professional and dedicated services.
This mode of arrangement is beneficial for those who do not have a fully equipped and dedicated tendering department or for those who want to diversify and intend to submit bid for entirely new sector.We can help out in such cases from bid estimation to bid completion and if retained for long term, can also follow up all new tenders and prepare bid on the behalf of the client.
This mode of engagement is beneficial for those who have there in-house tendering department but want to seek consultant advice for review and improve the bid. By availing Essca Consulting services for bid review, our clients will greatly benefit from error free bid which has better chances of acceptance.
We can also provide support services by providing supplementary resources and logistics. For example, our contracts manager can provide support to client’s tendering team in bid preparation and evaluation or our support staff can help out in delievering the hard copies of the tender to bid inviting authoiies.

We can also provide our services for capacity building and training of our client’s in -house tendering team so as to make them capable of facing any challenges arising out of complex tenders floated by multifaceted sectors.

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